You Can is an independent third-party business consultancy, not a government body such as the Hong Kong Transport Department, Macao Transport Bureau or Guangdong Provincial Public Security Department. We provide cross-border business advice and procedural guidance only. All administrative approvals are determined solely by the relevant government authorities.
Our service fees cover third-party business consultancy and administrative assistance, not official government charges. Any government fees are explained separately from our service fees. Customers may pay the relevant authorities directly or authorise us to pay on their behalf. The amounts and payment arrangements are confirmed before the service begins.
The Company Secretary is a statutory office in Hong Kong, whose duties include reporting to the Companies Registry on the structure of the company, any changes in key personnel, preparing the agenda of the company's meetings for the directors, preparing for the annual general meeting and providing professional advice on relevant statutory regulations to ensure that the company complies with the statutory requirements.
In Hong Kong, under the Companies Ordinance, the appointment of a company secretary is mandatory for every company.
There shall be a company secretary. If the company secretary is an individual, he or she must ordinarily reside in Hong Kong; or
if the entity is a corporate body, it must have a registered office or place of business in Hong Kong.
For private companies, the sole director cannot serve as the company secretary. Secondly, the company secretary plays a complex, multifaceted, and highly important role in the company or organization. The company secretary is responsible for maintaining statutory documents, including
registers of shareholders and directors; organizing, preparing agendas for, and convening board meetings and annual shareholder meetings.
keeping minutes of meetings; handling share transfers; monitoring changes in the relevant legislative and regulatory environment and taking appropriate action; and liaising with the company's lawyers and auditors.
The company secretary serves as the designated representative of the company in legal documents and bears the responsibility of ensuring the company and its directors operate within legal boundaries. They are also responsible for maintaining company records, such as the register of directors and shareholders, as well as the annual accounts. With the growing demand for better corporate governance, the role and responsibilities of company secretaries in Hong Kong have significantly expanded and become more complex. Having a competent company secretary allows directors to focus freely on the smooth operation of the company, potentially leading to a higher valuation for your company.
Every Hong Kong company must appoint a qualified company secretary in Hong Kong, who typically assists the company's members and officers with the following matters:
The following service fees do not include government fees
